Payroll is a major undertaking for any company. It’s time-consuming, cumbersome, and complex, requiring a high amount of attention to detail. Plus, payroll is tedious, which can harm engagement. Further, it takes employees away from other critical responsibilities, which isn’t ideal.
That’s what makes outsourcing payroll to a staffing agency such an attractive option. It allows you to ensure a critical function is handled correctly, all without placing that burden on your internal staff.
If you’re thinking about outsourcing your payroll to a recruitment firm, here’s what you need to know.
How Payroll Outsourcing Works
Generally speaking, payroll outsourcing is reasonably straightforward. First, you’ll need to provide the staffing firm with employee data, including contact details, job titles, pay rates, contract types, and similar information. Additionally, your workers may need to complete Form W-4 again, ensuring the recruitment agency has accurate information before they begin processing payroll.
Once that’s provided, you’ll need to choose a process for ensuring accuracy. For example, you may opt for time cards, either providing the recruitment agency with data from an electronic system or providing copies of side time cards for processing.
After work records are processed, the staffing firm can calculate gross pay, handle deductions, and tackle other steps to calculate net pay. Then, it’ll issue the correct amounts, providing you with a report and billing accordingly.
As you can see, the majority of the burden is shifted off of your shoulders. As a result, you’ll be able to focus more on other business activities, all while knowing that your payroll is being handled correctly.
How to Choose a Staffing Agency for Payroll Processing
When you’re preparing to choose a staffing agency for payroll processing, you need to look at a few key factors. First, you want a dedicated contact to simplify communication. Along with that, make sure you prioritize customer service, as that improves your overall experience.
Next, it’s time to look at the nature of the contracts and the involved technologies. Ideally, you want a payroll processor that can handle all of your needs in this arena with ease, using technologies that simplify hours tracking and document retrieval while giving your employees a simple way to make updates.
Then, you want to make sure the staffing agency can adjust its approach if your needs change. For instance, if you add a benefit or want to issue a spontaneous bonus, you want to ensure that won’t be an issue.
Finally, you need to find an option that’s competitively priced. A reputable provider will have incredibly transparent pricing, allowing you to determine precisely what the service will cost. Along with being a sign of integrity, that makes budgeting easier, which works in your company’s favor.
Are you ready to outsource your payroll to a reliable, professional staffing agency? By partnering with Top Notch Personnel for your payroll needs, you’ll get exceptional service, leading technology, and a dedication to accuracy you won’t find anywhere else. Contact us to learn more about our services today.
